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Prometheus Interactive is hiring a Remote Executive Assistant the CEO

* πŸ“ˆ 401(k) + match\n* πŸ”‘ Work with the CEO\n* πŸ’‘ 2+ Years of Experience\n* πŸ—Ί Anywhere in the United States\n* πŸ’Έ $350 Receive a Referral Bonus\n* πŸ–οΈ 3 Weeks PTO + 10 Federal Holidays\n* βš•οΈ Health, Dental, and Vision Insurance\n* πŸ’° Competitive Salary & $5000 a year bonus\n\n*Get Paid: If you recommend this job to the person that gets hired, we will give you a $350 referral bonus! How will we contact you about giving you your bonus? Tell your referral to list your name and/or email in the β€œHow did you hear about this job?” question. Once they’re hired, we’ll make sure you get paid.*\n\n## About the Role\n\nI’m looking for someone who is smart, organized, and trustworthy to be my executive assistant. I place an extremely high value on proactivity, independence, and accountability. Bluntly, I’m looking for a perfectionist who can be incredibly organized and extraordinarily protective of my time.\n\n## Summary\n\n* This is not an entry-level assistant position. You MUST have at least 2+ years experience working remotely as an executive assistant for an executive or business owner. I’m looking for someone whose career goal is to be an assistant, not someone that sees being an assistant as a stepping stone to another career.\n* You are extremely protective of my time and finite energy levels and this shows in all facets of your role. Everything from our fast-paced check-in meetings, that you will run with a goal of running down your checklist as quickly as possible, to not needing emails between us starting with a please and ending with a thank you to save time. If you love direct clear communication that is as efficient as possible, you will love this role.\n* You’ll handle my business and personal details. This covers a wide variety of tasks including scheduling, email, maintaining relationships, making gift recommendations for family, and making personal appointments. This is a job for someone who enjoys and is motivated by variety.\n* You have a great positive attitude and are energized when you are juggling many tasks at the same time. If you feel a busy day is a happy day, this is a great role for you.\n* You are extremely trustworthy and have high personal integrity. You will be given access to personal and business information that needs to be kept absolutely confidential.\n* You want to be empowered to have complete ownership of your work and be accountable for it. I describe the desired outcome, and you have the flexibility to achieve it in the best way you see fit. Independent problem solving is essential.\n* I’m not looking for someone who waits for me to give them a list of tasks to complete each day. Instead what I am looking for is someone who intercepts and handles incoming work, proactively takes work off my plate, and only leaves for me work that is truly the best use of my time.\n* This is a full-time remote position. So you can work anywhere in the United States during east coast business hours. We communicate with Slack, email, Zoom, phone, and project management tools.\n\n## Tasks and Responsibilities\n\n* Manage all of the day-to-day administrative tasks for me.\n* Manage my schedule, appointments, and calendar. Organize my time such that I only work on those very few tasks that are vital and actually move the business forward. Proactively intercept work and take it off my plate.\n* Handle all communications on my behalf (e.g. Calls, Emails, Social Media, Staff Questions, Meeting Follow-Up, Etc.)\n* Improve on and implement new systems and processes.\n* Prepare information and research and act as the point person for a wide variety of projects.\n* Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and finding and scheduling local services.\n\n## Required Knowledge & Skills\n\n* The ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order, and in the correct manner.\n* The ability to never lose track of something that is sent to you. I need to completely trust your ability to not lose track of tasks and for you to communicate when it is complete or feedback is needed.\n* Working knowledge of typical online tools such as Trello, Google Drive/Docs/Sheets, Zoom.\n* The ability to learn very quickly. You will need to learn how to use dozens of different software tools to be effective.\nA systems mindset and the ability to clearly document processes so we can achieve consistent results every time.\n* Extreme attention to detail, pride in how few mistakes you can make, and the determination not to make the same mistake twice.\n\n## Education and Experience\n\n* At least 2+ years experience as a remote executive assistant for a business owner or executive.\n* Exceptional ability to efficiently communicate progress on multiple projects.\n* Highly organized and efficient.\n* Trustworthy with strong personal integrity.\n* Top-notch communication skills via email and phone, internally and with customers/vendors.\n* Proven ability to prioritize tasks.\n* Perfectionist, super attention to detail.\n* Since this is a remote position, you must be a self-starter, self-motivated, and able to work independently with minimal oversight.\n* Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time.\n* Experience managing admin paperwork required to run a business (e.g. HR paperwork, compliance documents, etc.).\n* Skilled at finding and managing contractors to complete a task, both professionally and personally. For example, finding a copywriter freelancer to do some copy work. Or finding someone to come clean out a clogged house gutter as soon as possible.\n \n## About Prometheus Interactive\n\nAt [Prometheus Interactive] (https://prometheusinteractive.com/) we find neglected, underperforming apps and make them amazing. Our brilliant and resourceful team does this by bolstering features and growing the user base within our apps. Our current portfolio consists of Android and iOS apps, as well as a web SaaS product.\n\nWe are a β€œsmall but mighty” crew of professionals with a passion for enhancing apps. Although the team is spread apart across the globe, our leadership spends a lot of time and energy building a vibrant remote company culture. Our fast-growing startup has an amazing work/life balance and will remain a fully remote opportunity for all employees. We are focused on building a diverse and inclusive team, we welcome people of all backgrounds, experiences, abilities, and perspectives.\n\n## What We Offer\n\n* Competitive salary\n* 401(k) + match\n* Health Insurance\n* Dental insurance\n* Vision insurance\n* 3 weeks of paid time off\n* Paid time off for 10 federal holidays\n* $5000 a year bonus for you to take a completely work-free vacation.\n* A paid day off on your birthday\n\nWork remotely. We’re spread out all over the world – The United States, Russia, the Philippines, and more. We will never make you come into an office.\n\nThe opportunity to work with an incredible group of motivated and supportive people\n\n## How To Apply\n\nBeing as detailed as possible, please answer the following in your cover letter:\n\nPlease tell me about yourself β€” your professional background and your experience in support work. Please be specific.\n\n* I accidentally left my sunglasses at a coffee shop this morning after my meeting. What can you do to get them back to me?\n* I need a new roof on the house. How would you go about accomplishing that goal?\n* I recently moved across the country, don’t yet have a new dentist and I’ve run out of prescription toothpaste. How would you get me more?\n* I need to go to Chicago in the next month for 4 days for a conference. What steps would you take to help me? \n\n#Salary and compensation\n$30,000 — $70,000/year\n\n\n#Location\nπŸ‡ΊπŸ‡Έ US-only


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Previous Remote Virtual Assistant Jobs

Thompson Law Firm


closed
πŸ‡ΊπŸ‡Έ US-only
 
πŸ’° $42k - $48k

marketing

 

email campaigns

 

social media

 

web traffic

This job post is closed and the position is probably filled. Please do not apply.
* * ****# > Seeking full time marketing assistant with 1-2 years of experience with college focus on marketing for personal injury law firm in Phoenix AZ. Responsibilities include setting up and managing email campaigns, handling google analytics, social media campaigns, creating content and supervising the creation of content, updating and supervising the updating and mainte \n\n#Salary and compensation\n$42,000 — $48,000/year\n\n\n#Location\nπŸ‡ΊπŸ‡Έ US-only


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# How do you apply?\n\n This job post has been closed by the poster, which means they probably have enough applicants now. Please do not apply.
This job post is closed and the position is probably filled. Please do not apply.
Howdy! We are [WP Buffs](https://wpbuffs.com/). Our team provides 24/7 WordPress website management that powers digital growth. That means maintenance services for serious website owners and white-label site management for agencies and freelancers.\n\nWhat's most important is our mission: **to create unforgettable experiences that positively impact every community we connect with.**\n\nIf this inspires you to want to join a team that's obsessed with pursuing this every day, please read on.\n\n**The Operations Assistant works directly with the COO doing the following tasks:**\n\n* Monitor and organize assigned inboxes\n* Monitor and organize assigned calendars\n* Review and pay contractor invoices\n* Review and sort job applications\n* Manage company software tools and provide access to others as needed\n* Manage company documentation and provide access to others as needed\n* Other tasks as assigned to assist with Operations Team work\n\n**Requirements**\n\n* Fluent English communication\n* Reliable internet access\n* Ability to follow multi-step processes\n* Attention to detail\n\n**Benefits**\n\nSalary for this position is completely dependent on your experience, location, technical skills, how well you can help us tackle the outcomes for this position and the competencies you can display as a member of this team. This is something we're happy to discuss once you've gotten further along in the application process.\n\nWP Buffs is a revenue-funded business, meaning we have to be selective with our spending. We cannot afford exorbitant salaries like massive, funded companies can. If you're looking for a big payday or a salary commensurate with a $100M+ company, you probably shouldn't apply because you'll be disappointed with our offer from a financial perspective. But if working remotely, joining a fantastic team, working on fun, challenging WordPress problems and coming to a place where your rate of learning will increase exponentially gets your blood pumping, we'd love you to apply.\n\n**Equal opportunity employer**\n\nAt WP Buffs, we don’t just accept difference β€” we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. WP Buffs is proud to be an equal opportunity workplace and is an affirmative action employer.\n\nWe do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other status protected under federal, state, or local law.\n\nAll aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.\n\nWhile this all sounds good, WP Buffs is run by humans. Sometimes biases are unconscious and hidden. Diversity programs and training might not work as expected. And good intentions are often inadequate. That's why we're always working to improve in this area and welcome an open dialogue. Email us anytime at [email protected] to help us be a better equal opportunity employer.\n\n**Getting your application noticed**\n\nWe receive 100s of applications for each position here at WP Buffs. Help yours stand out from the crowd with some advice from Kyle, Joe and Christie: [How to effectively get hired in the WordPress space](https://wpmrr.com/podcast/kyle-maurer-sandhills-development-2/)\n\n#Location\n🌏 Worldwide


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# How do you apply?\n\n This job post is older than 30 days and the position is probably filled. Try applying to jobs posted recently instead.

Bustle Digital Group

 This job is getting a pretty high amount of applications right now (18% of viewers clicked Apply)

closed

social media

 

non tech

This job post is closed and the position is probably filled. Please do not apply.
\nBustle Digital Group is seeking a part-time Social Media Assistant to join our Lifestyle team, working specifically on Romper, a one-stop-shop for what parents are talking about.\n\nThe ideal candidate should be a self-starter, capable of juggling many tasks, and comfortable working in a fast-paced environment. The Social Media Assistant will work closely with the Social Media Manager, and be responsible for writing social copy, scheduling posts, and sometimes running analytics reports for both brands on Facebook and Twitter. Other responsibilities may include brainstorming with the editorial team, pitching social-first ideas, and using analytics to inform strategies.Β \n\nApplicants should have a passion for parenting content and be up-to-speed on current issues impacting families. The candidate will have familiarity with working on social platforms (specifically Twitter and Facebook); and possess strong communication skills. A great work ethic, ability to take initiative and a deep understanding of Romper’s voice is a must.\n\nBustle Digital Group (BDG) is one of today’s leading, global media companies with a portfolio of distinct digital and experiential brands that are shaping culture. Over 82 million readers turn to our brands β€” Bustle, Elite Daily, Inverse, Mic, NYLON, W, Romper, Input, and The Zoe Report β€” to hear from a set of diverse voices around the issues and interests engaging the next generation. BDG is headquartered in New York City.


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# How do you apply?\n\n This job post is older than 30 days and the position is probably filled. Try applying to jobs posted recently instead.

Coforma

 This job is getting a pretty high amount of applications right now (14% of viewers clicked Apply)

closed

exec

This job post is closed and the position is probably filled. Please do not apply.
Coforma is looking for a long-term, part-time β€” 20 hours a week minimum, remote team member to begin in January 2021.\n\nThe Executive Office (EO) is a fast-paced environment with a small, collaborative team that requires its staff to balance multiple different responsibilities and projects, as well as teams and clients, at once. The Executive Office Assistant will support the CEO and company Partners with the administrative functions of the company.Β \n\nQualified candidates will be comfortable drafting communications, organizing inboxes, managing schedules, handling meeting logistics, learning new tools, maintaining clear documentation in a distributed company environment, and establishing procedures to improve overall efficacy. They will also be ready to jump in and help the team with both ad hoc and long-term projects and thrive in an ever-changing environment.\n\nIf you hope to use your problem-solving and organizational skills to support a company in crafting solutions that improve lives, this is a great role for you. On top of that, if you are interested in growing your skills into a Chief of Staff position at such a company in the future, this role is ideal for you.\n\nWe're Coforma\nWe use creativity to get results for clients and the communities they serve.\n\nWe’ve honed a modern, agile, user-centered approach that elevates human needs through thoughtfully- designed systems and products.\n\nFrom articulating the unique needs of American Indian and Alaska Native patients through service blueprints that inform future health IT investments to improving the way governments consume COVID-19 mobility data through a more accessible and user-friendly tool, we’re dedicated to reshaping the way communities access and utilize technology products. Together. Our cross-functional team works closely with each other and with our government, nonprofit, and commercial partners to research, design, and build better products and services.\n\nFounded in 2017, as PRTNRS LLC or &Partners, by three former US Digital Service public servants, today’s Coforma employs a dozen talented creators. Our leadership has decades of experience in improving government digital services from a civic service mindset, and a strong record of developing innovative technology solutions for government, enterprise, and nonprofits.\n\nWe’re a minority-owned small business and 9% Veterans. We’ve built a diverse team that’s dedicated to improving people’s lives through thoughtful technology products and services. To date, we've helped improve access to quality healthcare, connected families in crisis at the US border, researched improvements to veteran care, provided greater access to civic tools, used technology to tell previously told untold stories, and more.\n\nWe thoughtfully integrate design into product development. We are experts in leading the design and development of products to meet business goals, build alignment, and deliver value through technically feasible and iterative design activities: Design Translation and DesignOps.\n\nBusiness objectives and human beings are at the center of our work. We work very closely and collaboratively with our partners, from solicitation through to delivery, to ensure that the product provides a high level of value to the business. Accessibility is never overlooked in our work, and our iterative approach validates the utility and delight of the final product.\n\nEqual Opportunity & Inclusive Workplace\nCoforma is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.\n\nOur team and our office aims to be an accessible and hospitable place to work. We welcome applicants, contractors, and employees who are committed to improving our culture and practices.


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# How do you apply?\n\n This job post is older than 30 days and the position is probably filled. Try applying to jobs posted recently instead.
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