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4 Remote Executive Operations Jobs at companies like Ghost, Orcid and Findkeep.love last posted 1 month ago

4 Remote Executive Operations Jobs at companies like Ghost, Orcid and Findkeep.love last posted 1 month ago

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Ghost

Worldwide verified

Operations Manager  


Ghost

Worldwide verified

operations

admin

ops

exec

operations

admin

ops

exec

Worldwide1mo

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In the early days, everyone did everything. Then as we started to hire a few people, all the extra jobs outside of "regular work" - fell to our CEO, John. Now, as the company has grown a lot further, John is spread pretty thin and needs help managing and organising the logistics of running a remote company. That's what this role is all about!{linebreak}{linebreak}The Operations Manager role is a diverse one. At a regular company this might be referred to as something like "Office Manager" β€” but as a remote company, we don't actually have an office. Instead, we've got a different set of challenges which are reasonably unique to the type of business we've built.{linebreak}{linebreak}Primarily, the Operations Manager role has two core focuses: Organising team logistics to make Ghost a great place to work, and assisting John directly by helping to fill gaps in the company wherever things need doing.{linebreak}{linebreak}That said, this is a startup, so you should expect your role to extend to various parts of the business, as well as experiments and adhoc projects long the way. We're still a small team, so you'll be able to see - and contribute to - every part of the business from top to bottom.{linebreak}{linebreak}# Responsibilities{linebreak} * πŸ€— Help to hire + onboard new employees, measure and improve team happiness, implement policies (PTO, parental leave, etc.), and administer payroll, benefits, and reimburse expenses.{linebreak}* ✈️ Research, organise, book, and project-manage our 9-day international team retreats every 6 months: Arranging everything from travel and accommodation, to daily schedules and supplies.{linebreak}* ❀️ Plan and implement useful systems and activities to help everyone stay organised, and foster camaraderie between our remote team mates.{linebreak}* πŸ’Έ Handle accounts receivable/payable and help teams with various administrative tasks.{linebreak}* βš–οΈ Be responsible for efficient meetings, workflows, documentation, and support for new tools we implement in the company. {linebreak}* πŸ“¬ Do some customer support and assist our users directly whenever there are gaps in our global support cover which need extra help.{linebreak}* πŸ’¬ Be the go-to person for questions from the Ghost Team regarding company policies and procedures.{linebreak}* πŸ™ Assist John directly (and occasionally other team members) to allow them to be more productive, and better manage their time + workload. {linebreak}{linebreak}# Requirements{linebreak}**Obsessively organised.** This is the heart of the whole job, so we're on the lookout for someone who is already fantastic at organisation - and will be able to raise the bar of our overall organisational competence. {linebreak}{linebreak}**A creative problem solver.** Someone who can get things done even when there's no immediately obvious answer or process for how to do them - and is happy to take responsibility for delivering.{linebreak}{linebreak}**A people person.** This is definitely a role suited to a broadly extrovert / ENFJ type personality. You need to be great at understanding our team members, what motivates them, and what makes them tick. Empathy++{linebreak}{linebreak}**A great writer.** Not only does this role involve a lot of writing, but as a remote team writing is our primary form of communication. Clear, concise communication in native English is an absolute must for this role.{linebreak}{linebreak}**Tech savvy.** Ghost is a software company and, while this role doesn't require any specific technical or coding skills, it does require someone who is proficient and comfortable within that environment. We speak tech, and we work on tech, so it's heavily reflected in everything we do - and the tools that we use.{linebreak}{linebreak}**Independent.** You'll have quick team meetings each week as well as regular 1:1s with your manager, but beyond that it's up to you to get things done. All teams at Ghost operate autonomously, so you'll be expected to get things done without being directed. A background in contracting or freelancing can be a big help. {linebreak}{linebreak}This role would be particularly suited to someone with a background as an Executive Assistant who is looking to take on a broader role with more autonomy and independence, working remotely from anywhere in the world. It would also be very suited to digital nomads looking for a meaningful long-term role which can travel with them.{linebreak}{linebreak}We don't mind where you're based or what hours you work, but this role does require a bit of schedule-flexibility, as you'll need some working hours overlap with John at all times, and he tends to move around quite a bit.{linebreak}{linebreak}We value diversity of all types at Ghost and our team is made up of a kind, thoughtful group of people with a wide range of backgrounds. We have as many people who speak German as we do English and our engineering team contains as many women as it does men. Some of us are single, others are married, while others are parents. We actively try to find people with different perspectives and experiences to the ones we already have. {linebreak}{linebreak}#Location{linebreak}- Worldwide

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This year


ORCID

verified

Operations Project Manager


ORCID

verified

salesforce

project manager

operations

technology

salesforce

project manager

operations

technology

9mo

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Stats (beta): πŸ‘ 1,780 views,✍️ 0 applied (0%)
ORCID is seeking an experienced and enthusiastic professional for the position of Operations Project Manager. If you like the excitement of a start-up and the public-service orientation of a non-profit, join us in building and managing our operational infrastructure.{linebreak}{linebreak}ORCID (https://orcid.org) is an international non-profit organization working to create a world in which all who participate in research and innovation are uniquely identified and connected to their contributions and affiliations across disciplines, borders, and time. To achieve our vision of a trustworthy identifier-enabled research information infrastructure, we provide individuals a unique persistent identifier while building and sustaining a community of users and adopters. We are committed to openness, diversity, and our core principles of privacy and researcher control. {linebreak}{linebreak}To Apply: Send a cover letter and resume to [email protected] In your letter please include the name of your favorite airport. {linebreak}{linebreak}Job Summary {linebreak}ORCID is seeking an Operations Project Manager. This role will administer ORCID’s internal portfolio of information systems and tools, manage our information and privacy policies, and lead projects to ensure effective and efficient information sharing across the organization. If you are a problem solver that likes to foster teamwork and genuine collaboration, are assertive and self-motivated, organized, dedicated, and enjoy the mission-driven environment of a fast-paced start-up non-profit organization, this could be the job for you. The position reports to the Director of Operations. The successful candidate will have excellent communication skills and proven successes in project management and designing and implementing business process improvements.{linebreak}{linebreak}Responsibilities{linebreak}{linebreak}Serve as the administrator of ORCID’s internal portfolio of information systems and tools (Gsuite, Salesforce, Dropbox, figshare, HelloSign, ZenDesk, and other platforms), in collaboration with each business owner and related external consultants, to ensure effective and efficient information sharing across the organization. Respond to staff IT queries. Conduct periodic platform reviews to identify and implement new or replacement tools and ensure our systems are compliant with privacy and security requirements.{linebreak}Assist in developing and expanding ORCID’s infrastructure related to policies and procedures across all ORCID teams and develop and maintain internal audit process to maintain compliance and identify areas of concern or vulnerabilities. Consult with other stakeholders as needed. {linebreak}Serve as project manager to lead and execute cross functional, high impact projects related, but not limited to, internal systems and tools, financial management, privacy and security compliance, operations, or the improvement of current business processes. Formulate project goals, and establish and maintain clear project management plans. Identify and motivate key stakeholders, manage timelines and expectations, and ensure that the project delivers the desired value. Ensure effective, accurate and timely communication of project information. Create and deliver executive project summaries and level status presentations{linebreak}Document and regularly review internal privacy and data security policies and practices and manage annual third-party audit to ensure alignment with international privacy and data security regulation frameworks, including Privacy Shield, GDPR, and APEC. Serve as the point person across the organization for questions about our privacy policy. {linebreak}{linebreak}Requirements and Qualifications {linebreak}{linebreak}Demonstrated ability to integrate information to lead and implement organizational solutions{linebreak}Bachelor's degree, preferably in engineering, technology, or business management{linebreak}Excellent communication, presentation, and collaboration skills{linebreak}Strong business, analytical, and planning skills{linebreak}Self-motivated, high attention to detail{linebreak}3-5 plus years of demonstrated project management experience in a tech environment, PMP certification preferred{linebreak}1+ years of Salesforce administration and customization strongly preferred{linebreak}Knowledge of relevant privacy and data security legislation, regulations, and laws preferred{linebreak}Fluency in English required. Second language a plus.{linebreak}Ability to travel based upon business needs (less than 10%){linebreak}{linebreak}We provide:{linebreak}{linebreak}A committed and awesome team serving a community-driven organization{linebreak}Competitive compensation and benefits{linebreak}Flexible work hours and tools to support our virtual office environment{linebreak}Budget to choose your preferred laptop{linebreak}Knowledgeable and involved Board and community participants{linebreak}

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When applying for jobs, you should NEVER have to pay to apply. That is a scam! Always verify you're actually talking to the company in the job post and not an imposter. Scams in remote work are rampant, be careful! When clicking on the button to apply above, you will leave Remote OK and go to the job application page for that company outside this site. Remote OK accepts no liability or responsibility as a consequence of any reliance upon information on there (external sites) or here.


FindKeep.Love

Sweepstakes Partnerships Manager


FindKeep.Love


marketing

manager

partnerships

operations

marketing

manager

partnerships

operations

9mo

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Stats (beta): πŸ‘ 796 views,✍️ 0 applied (0%)
We are looking for a Sweepstakes Partnerships Manager to help nurture relationships, as well as coordinate co-branded sweepstakes opportunities for our site, FindKeep.Love.{linebreak}{linebreak}{linebreak}# Responsibilities{linebreak} This position presents an opportunity to work from home for a growing marketing company. You will serve as a Sweepstakes Partnerships Manager handling Partnerships for a growing sweepstakes platform -- connecting top brands together for upcoming co-branded sweepstakes opportunities. This role will include playing sweepstakes "matchmaker", securing co-sponsors, coordinating assets, launching sweeps, and nurturing brand relationships. Great opportunity for a motivated, self-starter that appreciates the benefits of working remotely. This role will be an email and phone-based account management/ project management role. Very strong verbal and written skills required. {linebreak}{linebreak}# Requirements{linebreak}1-5 years of work experience{linebreak}Incredibly strong written and verbal skills{linebreak}Presentable and articulate on the phone{linebreak}Dependable with proficient attention to detail{linebreak}Comfortable within a fluid and fast paced environment{linebreak}Strong communication skills with the ability to juggle multiple projects at once{linebreak}Very strong organizational skills{linebreak}Basic knowledge of computer applications{linebreak}Ability to work as a team member, as well as independently.{linebreak}{linebreak}Please provide your hourly salary requirements in the cover letter section of this application. Those without this information will not be considered for this role.{linebreak}

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# How do you apply? Please email your resume and cover letter to [email protected]{linebreak}{linebreak}Please provide your hourly salary requirements in the cover letter. Those without this information will not be considered for this role.{linebreak}{linebreak}*WORK FROM HOME / REMOTE POSITION*{linebreak}
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When applying for jobs, you should NEVER have to pay to apply. That is a scam! Always verify you're actually talking to the company in the job post and not an imposter. Scams in remote work are rampant, be careful! When clicking on the button to apply above, you will leave Remote OK and go to the job application page for that company outside this site. Remote OK accepts no liability or responsibility as a consequence of any reliance upon information on there (external sites) or here.


OfficeNinjas

Event Operations Manager


OfficeNinjas


events

tech

startup

marketing

events

tech

startup

marketing

1yr

Apply

The demand for [OfficeNinjas events](http://https://officeninjas.com/events) is fierce, and we need an event operations manager (EOM) who can help us grow this division of our business with speed, efficiency, and tech-savvy smarts!{linebreak}This long-term opportunity is more than a traditional event-planning position. Yes, vendor management and on-site coordination are crucial to the role, but we want to work with someone who can think beyond event day.{linebreak}The ideal candidate is data-driven. Their instincts are strong, but when it comes to understanding each unique market, making business decisions, and measuring success, the EOM crunches the numbers. They embrace new technology and geek out over automating tasks and improving workflows.{linebreak}The EOM is obsessed with continuously improving each attendee’s experience, from registration to recap.{linebreak}Like all OfficeNinjas team members, the person who lands this gig needs to LOVE working with people. We’re a company founded on relationships, and this job represents that. The EOM must be a clear, efficient, and friendly communicator who thrives in a collaborative, remote work environment.{linebreak}Feeling excited and motivated? Then you’re exactly the type of candidate we’re looking for.{linebreak}Learn more about OfficeNinjas and our hiring process -> https://officeninjas.com/careers/

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Visit OfficeNinjas's website

# How do you apply? Apply for the EOM position here –> http://bit.ly/officeninjas-eom
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πŸ‘‰ Please reference you found the job on Remote OK, this helps us get more companies to post here!

When applying for jobs, you should NEVER have to pay to apply. That is a scam! Always verify you're actually talking to the company in the job post and not an imposter. Scams in remote work are rampant, be careful! When clicking on the button to apply above, you will leave Remote OK and go to the job application page for that company outside this site. Remote OK accepts no liability or responsibility as a consequence of any reliance upon information on there (external sites) or here.